Marketing and Design Project Coordinator

Location: Playa Vista, CA
Date Posted: 09-11-2018
Irwin Naturals is a successful and growing natural products and supplements company with headquarters in the Playa Vista neighborhood of Los Angeles.  Founded in 1994, Irwin Naturals is the leading producer of soft-gel based herbal formulas sold in over 90,000 retail outlets and on
Marketing and Design Project Coordinator:
Are you the type of person who color codes and catalogs their sock drawer?  We are looking for you!  This position is the Marketing Department’s ultimate detail tracker, a key partner for our design and production team within the Marketing and Creative divisions of Irwin Naturals.
Primary Responsibilities:
  • Work directly with creative director, brand managers, R+D, Legal to route and update artwork and have the artwork released by the deadlines required by launch timeframes
  • Work with sales support to create display specifications, sales sheets, flyers and advertising
  • Partner with Marketing, Sales and Operations on new item specifications to issue bar codes, create layouts, and shipping labels
  • Work with operations on creating shipping labels
  • Updating and maintaining barcode tracking log for active and inactive items
  • Update and maintain master display specifications for each brand.  Including international item conversions of measurements and double-checking language requests
  • Partner with legal to confirm that product names are represented properly to confirm registration trademarks, confirming online sites, packaging and collateral items are compliant and updated
  • Work with legal on a variety of copy changes, update each part of the marketing department lifecycle accordingly
  • Partner with R+D and Technical Affairs to finalize formulas and serving sizes, consumer use information to update all marketing related copy
  • For any revision related to product reformulation, repositioning, or as a result of updated supplement facts, process marketing department updates to copy, labeling, advertising, collateral online avenues, etc. for a proper rollout
  • Pair up with designers and production artists on all artwork requests, setting department workflow deadlines, responsible for the routing process of artwork requests
  • Accountable for the tracking log for the Marketing Department covering the artwork calendar and associated updates and changes to the timeline, reporting daily/weekly meetings to the team
  • Partner with production team to create all sample products for in-house sales and marketing displays, including planograms, tradeshows, sales team needs, etc.
  • Partner with internal tradeshow planning teams on updating order form for products needed for displays, including current artwork versions
  • Partner with printing vendors to track artwork approvals and all Purchase Orders in process, including the tracking of dyelines and CAD numbers for each product
  • Gather and coordinate focus groups on behalf of Sales and Marketing Departments
  • Organizing and maintaining all archived artwork files
  • Update, Maintain, Track and complete requests on all brand catalogs
  • Track and coordinate all mockup requests
  • Coordinate with mailroom to update and maintain any changes to our cross-sale product information for online orders
Desired Experience/Skills:
  • 2-5 years of marketing department project management or coordinator experience preferred
  • Design and/or art background a plus, Photoshop and illustrator experience also preferred.
  • Decisive decision making and clear communicator
  • Able to work under pressure with multiple personality types
  • Detail oriented
  • Amazing at multi-tasking
  • Word, Excel proficient
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